The unique feature of the uniti Enterprise Risk Management (ERM) Module is its attention to ‘Materialised Risk’.
Yes, it covers all the functionality that one would expect from an ERM system, covering the various categories of risk, assessing, rating and ranking of the identified risks, risk registers, the actions to mitigate those risks that cannot be treated, terminated etc.
Materialised Risk is that identified (or possibly not even identified) risk that becomes reality. Your worst nightmare has happened. Now you have to deal with it in such a way as to minimise the impact on your organisation, the environment, people’s safety, etc. The incident itself poses further risks if not managed effectively and appropriately. Umoya Software’s uniti ERM has an incident management feature for this very purpose. It is feature rich, battle tested and evolving. This feature of the uniti system is used extensively for managing risks and incidents throughout South Africa such as the large wildfires that spring up in our dry seasons.
The Compliance Management feature itself brings the Knowledge Management features of the uniti system philosophy to life. It brings the expert knowledge of seasoned legal minds into the office of the client. Apart from maintaining a legal register and the compliance checklists that are needed to track the various requirements of the applicable legislation, the uniti ERM offers in-depth analysis of the Acts, Regulations, By-laws, etc. compiled and maintained on a daily basis by a team of legal experts. The Compliance to the register for each site, organisation or office of the client is managed down to municipal level and the client is advised any changes to the By-laws, provincial Legislation and national legislation that is applicable to that site. No unnecessary information is added. This Compliance feature is also linked to Standards, such as ISO 9000, food safety standards, etc.
The system offers unlimited Risk Registers which can amalgamate in a Parent – Child relationships and build risk registers from ground level in an organisation up to the enterprise level, amalgamating, re-ranking as the register progresses up the hierarchy.
Risk Assessment can become a group activity in the uniti ERM with the Risk Owner having the final say. A voting/ rating system is built in and the scores averaged and shown in the RAG display.. The system lists who took part and how they assessed the risk. Again, one of the Knowledge Management features comes into play as the inexperienced participants learn from the other, more experienced players.
Collaboration tools are built into the system and allow closed groups to debate and discuss issues as well as share photos and documents. These are automatically saved in uniti’s fully integrated Document Management System and can also be attached to any risk in the Risk Register.
Documenting Risks could not be easier and a fully customisable capture screen can be created for the varied input data that different categories or types of risks require.
Risks, left to their own devices, are dangerous. The Risk Action feature allows the Risk owner to allocate a range of actions to people and to track their progress using uniti’s Basic Project Management tool. Risk controls can be structured as Specific (applies to a particular risk) and Standard (generally applicable to more than one risk).
The system has ‘workflow’ built in which tracks deadlines, review dates, etc. and automatically alerts the Risk Owners via sms’ or emails and escalates upwards where deadlines are consistently not met.
Customised reports complement the Standard reports available in the system.
The uniti ERM has a Role based permissions system which allows flexibility when people are constantly changing in the organisation